What Is A Signature Line - And How To Add It? With Examples.

Can a Signature Line Contain Images or Logos?

At a minimum, a business email signature should include your full name, job title, company name, and contact information. Many also include a logo, social media links, legal disclaimers, or a personal sign-off. Additionally, an email signature line can also include a custom handwritten signature logo for an even more personal touch. You can create a digital version of your handwritten signature with the help of a signature creation tool or a professional signature design service.

For a polished and personal touch, professionals often add a custom handwritten signature logo—a subtle but powerful way to make emails stand out. This is where services like Artlogo come in: turning your name into a brand.

How to Change Your Signature Line in Gmail

Customizing your email signature in Gmail allows you to present a professional and consistent identity in your correspondence. Follow these steps to modify or create a signature:

• Access Gmail Settings: Log in to your Gmail account. In the top-right corner, click the gear icon and select See all settings from the dropdown menu.

• Navigate to the Signature Section: In the General tab, scroll down to the Signature section.

• Edit an Existing Signature:

• Select the existing signature to modify its text, formatting, or embedded links.

• To rename or remove the signature, use the options provided next to the signature name.

• Create a New Signature:

• Click Create new, enter a name for the signature, and input your desired content in the text box.

• Utilize the formatting toolbar to enhance the signature with options such as bold or italic text, hyperlinks, images, logos, or a digital signature (e.g., from Artlogo).

• Set Signature Defaults: Under Signature Defaults, use the dropdown menus to specify whether the signature should appear in new emails, replies, or both.

• Save Your Changes: Scroll to the bottom of the page and click Save Changes to apply your updates.

How to Create a Multi-Line Email Signature in Gmail

A multi-line email signature in Gmail allows you to present a professional, well-organized identity with additional details such as titles, contact information, or branding elements. Follow these steps to create or edit a multi-line signature:

• Access Gmail Settings: Log in to your Gmail account. Click the gear icon () in the top-right corner and select See all settings from the dropdown menu.

• Locate the Signature Section: In the General tab, scroll to the Signature section.

• Create or Edit a Signature:

• To create a new signature, click Create new, provide a name for the signature, and proceed to the text editor.

• To modify an existing signature, select it from the list to edit its content.

• Add Multiple Lines: In the text editor, press Enter or Return to create line breaks, structuring the signature as you would in a standard text document.

• Enhance with Formatting: Use the formatting toolbar to incorporate:

• Bold or italicized text for emphasis (e.g., job titles).

• Hyperlinks to websites, social media profiles, or portfolios.

• Images or logos, such as a digital signature from Artlogo, to enhance branding.

• Additional line breaks or spacing for a clean, organized layout.

• Set Signature Defaults: Under Signature Defaults, use the dropdown menus to specify whether the signature should appear in new emails, replies, or both.

• Save Your Changes: Scroll to the bottom of the page and click Save Changes to apply your multi-line signature.

How To Add Signature Line In Outlook 

Here’s a quick and clear guide on how to add a signature line in Outlook (for both web and desktop).

How to Add a Signature Line in Outlook Web

Creating a professional email signature in Outlook Web enhances your correspondence with a polished, consistent identity. Follow these steps to add or edit a signature:

• Access Settings: Log in to your Outlook.com account. Click the gear icon in the top-right corner and select View all Outlook settings from the dropdown menu.

• Navigate to Signature Settings: Go to Mail > Compose and reply.

• Create or Edit a Signature:

• In the Email signature section, type your signature in the text editor.

• Use the formatting toolbar to apply text styles (e.g., bold or italic), insert images, logos (such as an Artlogo digital signature), or add hyperlinks to websites or social media profiles.

• Press Enter to create multiple lines for a structured layout.

• Set Signature Preferences: Check the appropriate boxes to automatically include the signature in new messages, replies, or both.

• Save Changes: Click Save to apply your signature.

How to Add a Signature Line in Outlook Desktop App (Windows/Mac)

A well-crafted email signature in the Outlook Desktop App ensures professionalism across your communications. Follow these steps to create or modify a signature:

• Open Signature Settings: Launch the Outlook app and navigate to File > Options > Mail (on Windows) or Outlook > Preferences > Signatures (on Mac).

• Access the Signature Editor:

• Click Signatures to open the signature management window.

• In the E-mail Signature tab, click New to create a signature or select an existing signature to edit.

• Design Your Signature:

• Type and format your multi-line signature in the text editor.

• Enhance the signature with images (e.g., an Artlogo digital signature), contact details, or hyperlinks to social media or websites using the formatting tools.

• Assign Default Signature: Under Choose default signature, select the email account and specify whether the signature should apply to new messages, replies, or both.

• Save Changes: Click OK to save and apply your signature.

How To Change Line Spacing In Outlook Signature 

Customizing line spacing in your Outlook email signature ensures a polished, professional appearance. Below are the steps to modify line spacing for both the Outlook Desktop App and Outlook Web.

Outlook Desktop App (Windows/Mac)

The Outlook Desktop App often applies default spacing between lines, which may create unwanted gaps. To adjust line spacing for a more compact signature:

• Access Signature Settings: Open the Outlook app and navigate to File > Options > Mail (on Windows) or Outlook > Preferences > Signatures (on Mac). Click Signatures to open the signature editor.

• Select or Create a Signature: Choose an existing signature to edit or click New to create a new one. Place your cursor in the signature editor where you want the horizontal line to appear.

• Insert a Horizontal Line:

• Option A – Use the Toolbar: If available, click the Insert Horizontal Line button in the editor’s toolbar. Alternatively, navigate to Insert > Horizontal Line (available in some versions of Outlook).

• Option B – Use a Keyboard Shortcut: Type three hyphens (---) and press Enter. Outlook will automatically convert this into a horizontal line.

• Finalize and Save: Format the signature as needed (e.g., adjusting text or adding contact details), then click OK to save your changes.

This adjustment eliminates excess spacing, resulting in a streamlined and professional signature layout.

Outlook Web

Outlook Web offers limited formatting controls, but you can manually adjust line spacing for a cleaner signature:

• Access Signature Settings: Log in to Outlook.com, click the gear icon in the top-right corner, and select View all Outlook settings. Navigate to Mail > Compose and reply.

• Edit the Signature:

• In the Email signature section, select or create a signature.

• To avoid double-spacing caused by pressing Enter, use Shift + Enter to insert a single line break for tighter spacing.

• Apply Formatting and Save: Format the text as needed using the toolbar, then click Save to apply the changes.

How to Add a Horizontal Signature Line in Outlook

Adding a horizontal line to your email signature in Outlook enhances its visual structure and professionalism. Below are the steps to insert a horizontal line in the Outlook Desktop App and Outlook Web, tailored for a polished appearance.

Outlook Desktop App (Windows/Mac)

To incorporate a horizontal line into your email signature in the Outlook Desktop App:

• Access Signature Settings: Open the Outlook app and navigate to File > Options > Mail (on Windows) or Outlook > Preferences > Signatures (on Mac). Click Signatures to open the signature editor.

• Select or Create a Signature: Choose an existing signature to edit or click New to create a new one. Place your cursor in the signature editor where you want the horizontal line to appear.

• Insert a Horizontal Line:

• Option A – Use the Toolbar: If available, click the Insert Horizontal Line button in the editor’s toolbar. Alternatively, navigate to Insert > Horizontal Line (available in some versions of Outlook).

• Option B – Use a Keyboard Shortcut: Type three hyphens (---) and press Enter. Outlook will automatically convert this into a horizontal line.

• Finalize and Save: Format the signature as needed (e.g., adjusting text or adding contact details), then click OK to save your changes.

Outlook Web

To add a horizontal line to your email signature in Outlook Web, where formatting options are limited:

• Access Signature Settings: Log in to Outlook.com, click the gear icon in the top-right corner, and select View all Outlook settings. Navigate to Mail > Compose and reply.

• Edit the Signature: In the Email signature section, select or create a signature. Place your cursor in the text editor where you want the horizontal line.

• Insert a Horizontal Line:

• Type multiple underscores (e.g., ________) using *Shift + underscore ()* to create a visual divider resembling a horizontal line.

• Alternatively, insert a small image of a horizontal line (e.g., a 1-pixel-high graphic created in an image editor) to serve as a divider.

• Save Changes: Format the signature as needed, then click Save to apply your updates.

How to add a signature line in Google Docs?

Adding a signature line in Google Docs is a simple way to create a professional placeholder for handwritten or digital signatures in documents like contracts, letters, or forms. Below are step-by-step instructions for adding a signature line using Google Docs’ built-in tools or manual methods.

Method 1: Use the Drawing Tool

The Google Docs Drawing tool allows you to create a clean, customizable signature line directly within the document.

• Open Your Document:

• Log in to Google Docs and open the document where you want to add a signature line. Create a new document if needed by selecting Blank from the Google Docs homepage.

• Position the Cursor:

• Click where you want the signature line to appear, typically at the end of the document or under a relevant section (e.g., after a closing statement in a letter or contract).

• Access the Drawing Tool:

• Go to the Insert menu in the top toolbar.

• Select Drawing > + New to open the Drawing canvas.

• Draw the Signature Line:

• In the Drawing window, click the Line tool (a straight line icon) in the toolbar.

• Select Line from the dropdown menu (not Scribble, which is for freehand drawing).

• Click and drag on the canvas to draw a horizontal line, holding Shift to keep it straight. Adjust the length (e.g., 2–4 inches) and thickness using the toolbar options (e.g., Line weight).

• Optionally, add text below the line (e.g., “Signature” or “Name”) using the Text box tool in the Drawing toolbar.

• Save and Insert:

• Click Save and Close to insert the line into your document at the cursor’s location.

• Adjust the line’s position or size by clicking and dragging its edges or moving it within the document.

• Optional Customization:

• To edit the line, double-click it to reopen the Drawing canvas and adjust its style or length.

• For a professional look, ensure the line aligns with the document’s formatting (e.g., centered or left-aligned).

Method 2: Use a Third-Party Add-On for Digital Signatures

For legally binding signatures or streamlined workflows, Google Docs add-ons like DocuSign or PandaDoc can insert signature lines and facilitate e-signatures.

• Install an Add-On:

• Go to the Extensions menu in Google Docs.

• Select Add-ons > Get add-ons to open the Google Workspace Marketplace.

• Search for a signature tool (e.g., “DocuSign,” “PandaDoc,” or “Sign.Plus”) and click Install. Follow the prompts to authorize and connect the add-on.

• Add a Signature Line:

• Open the add-on from the Extensions menu.

• Follow the tool’s instructions to insert a signature field or line. For example, DocuSign allows you to drag and drop a signature field where signers can add their e-signature.

• Add fields for name, title, date, or other details as needed.

• Sign and Share:

• Use the add-on to sign the document electronically or send it to other signers via email. These tools often include features like audit trails and legal compliance for e-signatures.

• Save or Export:

• Save the document in Google Docs or export it as a PDF for signing, depending on the add-on’s workflow.

How to Insert a Signature Line in Microsoft Excel

Adding a signature line in Microsoft Excel creates a professional placeholder for handwritten or digital signatures in documents such as contracts, forms, or reports. This method uses Excel’s built-in feature to add a formal signature line for digital signing, ideal for legally binding documents.

• Open Your Spreadsheet:

• Launch Microsoft Excel and open the spreadsheet where you want to add the signature line.

• Select the Cell:

• Click the cell where the signature line should appear, typically in a designated section of the worksheet (e.g., at the bottom of a form).

• Insert a Signature Line:

  • Suggested Signer: The name of the person expected to sign (e.g., “Jane Smith”).

  • Suggested Signer’s Title: The signer’s role (e.g., “Manager”).

  • Suggested Signer’s Email Address: For contact purposes.

  • Instructions to the Signer: Provide guidance (e.g., “Sign and date”).

  • Check boxes for:

  • Allow the signer to add comments in the Sign dialog box (if applicable).

  • Show sign date in signature line (to include a date field).

• Navigate to the Insert tab on the Ribbon.

• In the Text group, click Signature Line and select Microsoft Office Signature Line from the dropdown menu.

• In the Signature Setup dialog box, enter optional details:

• Click OK to insert the signature line.

• Review and Use:

• The signature line appears as a graphical element in the selected cell, typically formatted as:

                ___________________________  

                Signature  

                Jane Smith, Manager  

                Date: ____________________

• For digital signing, double-click the signature line to open the Sign dialog box, where you can type a name, select a digital certificate, or insert a signature image. For printed documents, print and sign by hand above the line.

How to Add a Signature Line in a PDF

Method 1: Add a Signature Line Using Adobe Acrobat

Adobe Acrobat (Standard, Pro, or Acrobat Sign) offers a built-in feature to add a signature block for electronic or handwritten signatures, ideal for professional and legally binding documents.

• Open the PDF:

  • Launch Adobe Acrobat and open the PDF document where you want to add the signature line.

• Access the Forms Tool:

  • Navigate to the Tools tab or the right-hand pane and select Prepare Form. If the Tools pane is not visible, press Shift + F4 to display it.

• Add a Signature Block:

  • Click Start to enter form-editing mode.

  • In the toolbar, locate the Add a Signature Block icon (often represented by a signature or pen icon).

  • Click where you want the signature line to appear in the PDF. A signature field will be inserted, typically displayed as a rectangular box with a line and optional labels (e.g., “Signature”).

  • Adjust the size and position by dragging the edges of the field.

• Customize the Signature Field (Optional):

  • Right-click the signature field and select Properties to customize settings, such as making the field required, adding a tooltip, or setting read-only permissions.

• Save the Document:

  • Click outside the signature block, then save the document by selecting File > Save or clicking the Save button. The signature line is now ready for signing, either digitally (via Adobe Sign or a digital certificate) or by printing for a handwritten signature.

FAQ: How do I create a signature line?

How do I add a signature line to text?

To add a signature line to text, simply insert a horizontal line where the signature should go—usually at the end of a document or message. You can create it by typing a series of underscores (e.g., "__________") or by using the line tool in word processors like Microsoft Word or Google Docs.

Below or next to the line, you can add details like the signer's name, title, and date. This makes it clear who is expected to sign and adds a professional touch to the document, whether it's signed by hand or digitally.

How to draw a signature line in Word?

To add a signature line in Word, navigate to the "Insert" tab, then click on "Signature Line" within the "Text" group. Select "Microsoft Office Signature Line" and fill in the details in the Signature Setup box, such as the signer's name and title. Alternatively, you can create a signature line using an underlined tab or by inserting a text box and drawing a line within it.

How do you write your signature online?

Creating a digital signature with Artlogo is simple and elegant. With our signature generator you can either type your name, draw your unique signature by hand, or upload an image of your handwritten signature—and it transforms your template into a professional, stylish design that reflects your personal or brand identity.

Whether you're using it for emails, documents, or social media, Artlogo helps you stand out with a signature that's both polished and personal. We focus entirely on creating beautifully crafted handwritten signatures that leave a lasting impression.

What does /s/ mean on a signature line?

The "/s/" stands for "signed" and is used to represent an electronic or digital signature in a document, such as a PDF, email, or contract filed electronically. It signals that the signer has provided their consent or agreement through an electronic method (e.g., typing their name, using a digital signature tool like DocuSign, or clicking a signature field).

In legal documents, "/s/" is often used in court filings, contracts, or agreements submitted electronically to indicate that the signature is valid and binding, even without a physical handwritten signature. It is commonly seen in jurisdictions that accept e-signatures under laws like the U.S. ESIGN Act or the EU’s eIDAS regulation.

What is an AI tool for signature?

AI tools for electronic signatures, often referred to as AI signature generators, are digital platforms that leverage artificial intelligence to create personalized, professional electronic signatures. These tools allow users to generate signatures by typing or drawing, customize their appearance (e.g., font, color, style), and apply them to digital documents like PDFs, Word files, or emails. They streamline workflows, enhance branding, and often ensure compliance with e-signature laws (e.g., ESIGN Act, UETA). 

An AI tool for signatures is a digital application that uses artificial intelligence to create, replicate, or verify handwritten-style signatures. These tools can generate custom signature designs based on your name and style preferences—often mimicking real handwriting with artistic precision.

Some AI signature tools, like Artlogo, focus on turning your name into a personal brand by creating elegant, professional signature logos. Others are built for verification or security, helping to detect forgeries or automate document signing workflows.

Final Thoughts

Elevate your professional image with Artlogo's exclusive signature designs that are sure to make a statement. Our team of skilled professionals specializes in creating personalized handwritten signature ideas, signature logos, and digital business cards that are customized to reflect your unique style and industry. With our commitment to precision and quality, you can confidently leave a lasting impact with your signature. Experience the Artlogo advantage and make your mark with confidence.