Add HTML Signature: Outlook Desktop App Instructions
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Add HTML Signature: Outlook Desktop App Instructions

Microsoft Outlook is a popular piece of software in the corporate world as it integrates a lot of functions relevant to improving productivity. If you belong to an organization, you probably have an Outlook account.

Therefore, the impact that you make here is going to be noticeable, even with something as simple as an email. That's why it's a great idea to try using email signatures for all messages that you send.

With Artlogo, you can order one today and have a professional calligrapher send it to you as quickly as possible. But if you're not ready to make that investment yet, you can create your very own signature for free with EmailSign.

How Do You Add an Outlook HTML Signature?

The very first step would be getting your own Outlook email account. If you're wondering how to do it using the Outlook web app, don't worry! You'll essentially be following the same steps as below.

Once you're ready to get a new signature using Outlook, follow the instructions below. Use the images to guide you should you get lost in the process.

Step 1: On your Outlook Desktop App, click "File" on the upper-left corner of the screen, then click "Options".

Here, you can expect the "File" tab to open a new Outlook window. From there, you should be able to locate "Options" in the lower-left corner of the screen on the left panel.

Step 2: The Options window will pop up. Select "Mail" then click "Signatures".

As seen in the image, the "Mail" option will be at the upper left part of the screen. And to get the new signature in, look for "Create or modify signatures for messages". You'll see a button that's labeled "Signatures", as highlighted in the picture.

Step 3: Click "New" to create a new placeholder signature.

If you already have multiple signatures on file, click an existing email signature that you would like to update. You can even choose the default signature and jump straight to the last step.

But for first-timers who are only just starting to explore the possibilities that Outlook signatures can open, there's no need to worry about the various ways by which you can select signature variations.

Step 4: Copy the HTML generated from EmailSign for Outlook Desktop.

If you're using EmailSign, there's no HTML file or signature file that you have to download. Just click "Outlook Desktop" to get the relevant HTML signature for your purposes. A different signature editor may have different restrictions or limitations, so please be aware of them beforehand.

Step 5: Paste it inside the signature area and click “OK.”

Go back to the Outlook signature dialog box to perform this step. After you paste the HTML code, you should see a preview of what the email signature will look like. Click the "OK" button to save all the changes.

Step 6: Compose a new email to check your new email signature.

Here's the fun part: creating a new message using the signature you just made. We're sure that your email recipients aren't just Outlook users.

Therefore, you should send a test email to a throw away address or to your own existing email account with another provider. Make sure to check how it looks on web and mobile browsers, as well as various types of devices.

How Much Does an Email Signature with HTML Code Cost?

Whether you want to set up an Outlook email signature or one from a different provider, just know that the benefits are going to be the same. Apart from elevating every email you send, it also provides you with an opportunity to indirectly improve personal brand recognition and recall with all new messages moving forward.

Microsoft Outlook HTML signatures can be a way to introduce people to what you represent when you add social media icons. You can also put your business telephone number here. And if you're sending cold emails, you'll want to create a great first impression. Having email signatures will show that you are putting in the effort.

Even if you don't have any specific purpose for adding an Outlook signature, why not try it out? At the very least, you'll still benefit from the added aesthetic appeal of your email message.

We'd love to see how a new HTML signature works for you. Not too excited about winging it? Artologo offers beautiful yet affordable email signatures. Explore our offers to see which will be the best fit for you!

Article written by

Fabian A., Calligrapher and Designer


Fabian is a savvy and seasoned designer with 11 years of experience in calligraphy, graphic design and lettering. He has worked with a large number of individual and large corporate clients in getting their logos/signature logos and full corporate branding created or improved. He gets my drive from creating products that fully represent each client’s unique personality. To him a logo is not just any random drawing, it’s art that contains each client’s values. His passion is getting our clients the best and most unique design products and seeing their happy feedback.

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