Adding HTML Signature: Outlook Web App Instructions
Main / Blog

Adding HTML Signature: Outlook Web App Instructions

Email signatures and the ability to easily add them to new messages have been around for a long time. But for some reason, people see it as nothing more than a nice feature that you can add if you feel like it.

So if you haven't added an HTML signature on every new message yet, now is a perfect time. Just a few tweaks in the signature settings can help you display professionalism while still making you stand out automatically.

One of the platforms where you can add an HTML signature is Microsoft Outlook. Popular in organizations and the corporate world, Office 365, Outlook email modifications are expected to create a bigger impact in terms of networking and marketing.

EmailSign, our free email signature generator, is available for this purpose. But wouldn't it be better if you could use your new HTML signature elsewhere? Artlogo offers handcrafted signatures from experts that would look good not only in electronic mail but also across various platforms.

A Quick Tip Before You Add a Signature HTML File to Microsoft Outlook

Your Microsoft Outlook HTML signature doesn't necessarily have to feature your new signature. To amplify what it can do for every new mail, you can include details like:

  • Your name. This is pretty useful if there's someone sharing the same name so you can identify yourself as a separate person.

  • Your image. Let's put a face to the signature, shall we?

  • Social and web links. These will make it easier for email recipients to find you outside your current or new Outlook email.

  • Occupation. Like with every business card ever created, don't forget to tell people about what you actually do.

If you're looking for an example, the HTML signature template used in the next section may be a great guide. Every template on EmailSign is also free.

How to Add an Outlook HTML Signature in a Few Steps

Adding a signature in Outlook using your computer is very easy. We also have included images, so you'd see just where to click.

Looking for instructions on adding email signatures for the Outlook desktop app? We created a separate post on how to use the HTML code for it.

Step 1: On your account, click "Settings Icon" on the upper-right corner of the screen, then click "View all Outlook settings".

Outlook will trigger the opening of a popup window where you'll proceed with the next steps.

Step 2: Under the "Mail" Tab, select "Compose and reply".

You can see it as the second option on the second panel from the left.

Step 3: Create a new email signature and add the name or you can edit an existing email signature.

Think of this step as accessing your signatures folder. But since you're just starting out, it's currently empty.

For this purpose, you'll want to have a new one created.

Step 4: Copy the HTML code generated from EmailSign for Outlook Web.

You'll see that EmailSign HTML signatures are compatible with various platforms too. Make sure to click the right one to avoid issues with how your signature image looks.

If you're using a different signature editor, how you'll get the relevant signature file may be a little different.

Step 5: Paste it inside the signature area and save.

Once you save it, the new signature should appear on all future emails; not just on Microsoft Outlook!

You should also see a preview of what your copied signature file generated.

Step 6: Create a new email to check your new email signature

How does it look on different mobile devices? How about other email providers? If you're not satisfied, take note of anything that you don't like. For example, if you feel the colors don't work in dark mode, writing it down will help you create a list of specific things that you want to change.

But if the new signature looks good to you, congratulations! You're done.

What Difference Can an HTML File Make? Get Your Email Signature on Outlook Today!

And once you do, every new email message that you send will be a low-cost marketing tool that will help you at every level of the marketing funnel. If you're a business owner, your email signature in Outlook is a great way to let people know about what you do.

Essentially, what you're doing is making it easy for people to look you up. Your Outlook HTML signature presents an image that you're willing to go the extra mile. That's always a good characteristic, no matter what your pursuits are!

The best part? You don't have to write the HTML signature code for your signature in Outlook. You also don't have to create a beautiful signature by yourself. With Artlogo, you can get a handcrafted signature plus signature files, so you can add it to practically any page on the internet.

Article written by

Fabian A., Calligrapher and Designer

Artlogo

Fabian is a savvy and seasoned designer with 11 years of experience in calligraphy, graphic design and lettering. He has worked with a large number of individual and large corporate clients in getting their logos/signature logos and full corporate branding created or improved. He gets my drive from creating products that fully represent each client’s unique personality. To him a logo is not just any random drawing, it’s art that contains each client’s values. His passion is getting our clients the best and most unique design products and seeing their happy feedback.

3000+ Reviews by our Clients

See our 1900+ reviews on    Artlogo
and other reviews on    Youtube   and here

Every person signs a large number of documents, send thousands of emails or active in social media during their lifetime. Artlogo's mission is to create your eye-catching signature that makes You and Your name unqiue and helps you stand out.

4.8 (Excellent)
AK
Alex K. Monsen
2 reviews  Location GB
Dec 26, 2024
Recently I purchased a logo with…

I recently purchased a logo with various add-ons from Artlogo, and I couldn’t be happier with the experience! The ordering process was smooth, and requesting revisions was simple. I only needed one minor adjustment, and the final result exceeded my expectations. I now use my logo everywhere—fantastic job!

TL
Tom Leslie
1 review  Location FI
Jan 7, 2025
Very responsive

When I requested modifications to my original signature, Artlogo was highly responsive and delivered a design that perfectly matched my style. I've already started using it!

HT
Harry Tonkerson
1 review  Location US
Dec 21, 2024
It enhances the quality of your presentation!

This is my second signature logo from Artlogo, and I use them to watermark my pictures before posting online. It adds a professional touch and increases the value of my work. I've received many compliments on how beautiful my signature looks!

DB
Debby B.
3 reviews  Location US
Dec 5, 2024
Superior product & service!

I just ordered my second logo from Artlogo, and once again, they exceeded my expectations! Their dedication and attention to detail are truly outstanding. Not only do they have incredible design skills—working with you until you're completely satisfied—but they also provide a wide range of files for any use. I couldn’t ask for a better product or service!

FK
Felix Kantilos
1 review  Location GB
Jan 12, 2025
Excellent customer service

Excellent customer service with prompt responses and swift revisions. They designed a beautifully elegant signature, and I’m absolutely thrilled with the result!

BW
Ben Whitney
4 reviews  Location US
Dec 11, 2024
I recently opened my own beauty studio

I recently opened my own beauty studio and wanted a logo that truly stands out. Artlogo created a stunning design for me! The first version wasn’t quite what I envisioned, but they made revisions completely free of charge. They even included a custom drawing that I absolutely loved. I highly recommend them!

ML
Marcus Lowrence
2 reviews  Location ES
Dec 19, 2024
I am absolutely satisfied!

I am absolutely satisfied! The process was seamless, and the signature turned out exactly as I envisioned, with all my personal preferences carefully considered. I highly recommend Artlogo. Thank you again—looking forward to my next order!

PT
Perry Tierren
1 review  Location AE
Dec 7, 2024
1st class

I was initially skeptical about ordering, but I decided to take the plunge—and I’m so glad I did! The communication throughout the process was excellent, and the signature they created was absolutely first-class. I was so impressed that I’m now planning to order several additional add-ons. The service has been outstanding, and I couldn’t be happier!

BK
Brian K.
1 review  Location CH
Nov 22, 2024
Impressive!

In a time when great customer service and personal attention seem rare, Artlogo truly stands out! From the moment I started working with them, I was impressed by both their craftsmanship and dedication to customer satisfaction. They brought my signature logo to life, capturing my brand identity perfectly! Their quick responses and eagerness to assist with any questions were exceptional. If you’re considering Artlogo, don’t hesitate—you’ll be just as impressed as I was!

JM
John Manly
2 reviews  Location US
Dec 21, 2024
AMAZING HANDWRITTEN SIGNATURES!!!

Ordering online can sometimes be a challenge, but my experience with Artlogo has been nothing short of excellent. Sam and Tracy went above and beyond, making adjustments for me three times to ensure everything was perfect. Their quick responses to every email truly set them apart. I can't thank them enough—it’s one of the best companies I’ve ever worked with!

FB
Ferry Bratcher
3 reviews  Location PR
1 March, 2025
The time and effort the Artlogo team...

The time and effort the Artlogo team put in to get a final product I was happy with is very impressive. At first I was embarrassed to suggest changes but was made to feel part of the process as we bounced ideas back and forth. I would recommend Artlogo for anyone looking for some branding or to make a signature for artworks or more. Very professional service with patient staff.

AG
Alex Grenwood
6 reviews  Location AE
2 March, 2025
I just have to take a moment to shout out a huge THANK YOU

I just have to take a moment to shout out a huge THANK YOU to the Artlogo team! I'm absolutely thrilled with the final result of my logo element! Even though I had a very specific request, they knocked it out of the park! This is my second project with them, and I can't recommend them enough! They're simply amazing!

TB
Thurman Brown
3 reviews  Location BE
Jan 18, 2025
Their service and delivery and quality of work is excellent.

Their service and delivery and quality of work is excellent. I am truly satisfied by the customer support on my feedbacks, and they customized the final output as per my desired choice. At first I was little anxious regarding the delivery time, however, once I received the first draft, the waiting period was worthwhile.

MM
Matthew Morrel
2 reviews  Location SE
Jan 25, 2025
Super smooth process with great communication.

Super smooth process with great communication. Super happy with my designs. I am now using them on my Instagram photography page on all my photos. They look very professional and look great for taking my brand forward. Many thanks Artlogo! Super highly recommended.

LP
Lauren Petty
4 reviews  Location DE
Jan 10, 2025
Artlogo made the process of creating a new logo very easy.

Artlogo made the process of creating a new logo very easy. They give you plenty of options for fonts. And once they have created your 1st draft, they are very amenable to suggestions. From start to finish, I received my new logo within a week.

PD
Paul Dann
1 review  Location GB
Jan 16, 2025
Creative, responsive, friendly and talented.

Creative, responsive, friendly and talented. The team work tirelessly to ensure they deliver the image you’re looking for. Set yourself up ~ high class service at an affordable price, without reservation, absolutely worth it!

KK
Kardash Kelsaw
2 reviews  Location AE
Dec 10, 2024
For years, I’ve wanted to formalize my signature...

For years, I’ve wanted to formalize my signature to use it professionally on the documents and materials I need. I couldn’t be happier with how it was designed—it exceeded my expectations. I highly recommend that everyone take this step; you won’t regret it. It’s a world of difference between using generic apps to create a signature and having one crafted by a real person. The quality is outstanding, and the customer service is equally impressive. This experience is not just about creating a signature; it’s about elevating your personal brand with the care and expertise it deserves.

What do our clients say about Artlogo

Leave a comment