Boost your professional image with our collection of # Gmail templates. Choose from a variety of designs to impress your recipients.
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Gmail Templates: 5 Templates For A Professional Look

As a business owner, sending professional-looking emails to clients and customers is crucial. Consistency in your email communication is key to building trust and credibility. Enter Gmail templates, a simple and efficient tool that can help you create professional-looking emails in no time. In this post, we'll explore 5 Gmail templates to elevate the look & feel of your email communication. So, let's get started!

What Are Gmail Templates?

Gmail templates are pre-made email drafts that can be customized and saved for future use. They can include your company logo, signature, and formatting to create a consistent and professional look for all of your email communication. With Gmail templates, you can save time and ensure that your emails always look polished and on-brand.

What Are The Benefits Of Using Gmail Templates?

Using Gmail templates can bring numerous benefits for business owners, including:

  1. Time-saving: Creating a personalized email from scratch can be time-consuming, especially if you frequently send similar messages. Gmail templates eliminate the need to write the same email repeatedly, saving you time and effort.
  2. Consistency: With Gmail templates, you can ensure that your emails have a consistent tone, format, and message, giving a professional impression to your recipients.
  3. Efficiency: Gmail templates can be created and saved in advance, allowing you to quickly respond to common queries or send standard updates. This helps to streamline your communication process and reduce errors.
  4. Personalization: While templates may seem impersonal, Gmail templates allow you to personalize messages using merge tags, such as adding the recipient's name or business details. This can enhance the relationship with your customers and prospects.
  5. Accessible: Gmail templates can be accessed from any device with internet access, making it easy to send consistent emails on the go.

Overall, Gmail templates are a powerful tool that can help business owners save time, streamline communication, and make a positive impression on clients and customers.

What Are The Best Gmail Templates?

When it comes to selecting the best Gmail templates for a professional look, you need to consider the design and functionality. Here are our top 5 picks:

  1. Basic Newsletter Template

A clean, simple design that is perfect for newsletters and other mass emails. This template features a header image and custom branded colors to make your message stand out.

  1. Meeting Invitation Template

This template is ideal for scheduling business meetings. It includes fields for the date, time, location, and agenda, allowing you to provide all the necessary information in a concise format.

  1. Sales Follow-up Template

This template is perfect for building client relationships and closing deals. It includes personalized merge tags for the recipient's name and business details, making the message feel more personal.

  1. Customer Feedback Template

This template helps you collect feedback from customers in a professional and organized manner. It includes pre-defined questions and rating scales to make it easy for customers to provide feedback.

  1. Product Launch Template

This template is designed to help you promote a new product or service. It includes a customizable header image, product features, and a call-to-action button to encourage customers to take action.

How Do I Create a Gmail Template?

Creating a Gmail template is a simple process that can save you time and effort when sending routine emails. Here are the steps to create a Gmail template:

  1. Open your Gmail account and click on the "Compose" button.
  2. Draft an email that can serve as a template, with a suitable subject line and insert all necessary attachments. It is important to maintain a professional tone throughout the email, while making sure that all required details are included.
  3. After drafting the email, locate the three dots icon situated at the bottom right-hand corner of the compose window. Select "Templates" from the dropdown menu for a more professional approach.
  4. To save changes choose "Save draft as template" and give your template a name.
  5. Click "Compose" and select "Templates" to use a specific template. Use the drop-down menu's "Templates" option to quickly create, change, or delete your templates.

Using Gmail templates can save you valuable time and ensure consistency in your business communications.

Boost your professional image with our collection of # Gmail templates. Choose from a variety of designs to impress your recipients.

What Are The Best Branding Elements For Gmail Templates?

When creating a Gmail template, branding elements are key to creating a professional look. Here are some of the best branding elements to include:

  1. Customized header image with your company logo and branding colors
  2. Consistent font text and formatting
  3. Personalized merge tags for recipient information
  4. Signature with your company name and contact information
  5. Call-to-action buttons that direct recipients to take action, such as registering for an event or purchasing a product. Incorporating these elements into your Gmail templates can help establish a strong brand identity and make a lasting impression on clients and customers.

Is There a Way To Share My Gmail Templates With Others?

Yes, there is a way to share your Gmail templates with others. To share your templates:

  1. Open Gmail and click on the "Settings" icon.
  2. Select "See all settings".
  3. Click on the "Advanced" tab.
  4. Scroll down to "Templates".
  5. Select the template you want to share.
  6. Click on the "Edit" icon.
  7. Click the 3 dots in the top-right corner & choose "Make a copy" from the menu.
  8. Give the copy a new name.
  9. Click on the "Save" button.
  10. Click on the three dots again and select "Share template" from the drop-down menu.
  11. Enter the email addresses of the people you want to share the template with.
  12. Click on the "Send" button.

Recipients can access the shared template in their own Gmail account and use it as needed. Sharing templates can save time and ensure consistency in email communications for businesses.

How Can I Express My Personality In Gmail Templates?

While professionalism is important in business communications, it's also possible to add a touch of personality to your Gmail templates. Here are some ideas:

  1. Use a friendly greeting to reflect your personality, like "Hey there!" or "Greetings from [company]!"
  2. Include a personal anecdote or story that relates to the topic of your email.
  3. Humor's good, but don't offend anyone or sound unprofessional. Keep it simple.
  4. Add a unique signature that includes a quote, a favorite saying, or a fun fact about yourself.

By incorporating these elements, you can create a more engaging and memorable email that reflects your personality and brand.

Can I Create a Gmail Template From An Existing Email Message?

Yes, you can create a Gmail template from an existing email message. First, open the email message that you want to turn into a template. Then, click on the three dots in the top right corner of the email and select “Templates” from the dropdown menu. From there, you can select “Save draft as template” and give it a name. This will save the email message as a template that you can easily access and use for future emails. Using templates can save you time and help ensure consistency in your email communications.

Conclusion

In conclusion, Gmail templates offer a simple and effective way for businesses to streamline their email communications and ensure consistency in messaging. Create, share, and save time! Follow the steps above to easily create and share templates with colleagues and clients. And while professionalism is important, don't be afraid to inject some personality into your templates to make them more engaging and memorable. Keep these tips in mind while creating Gmail templates that reflect your brand, which can aid in building stronger connections with customers.

Final Thoughts

At Artlogo, we are masters of the art of signatures. Our expertise lies in designing unique handwritten signatures, logos, watermarks and much more. If you want to make a lasting impression and leave a personal touch on your business and professional needs, Artlogo is the way to go. Trust us to make your mark a beautiful and unforgettable one.

Sources

  1. https://support.google.com/a/users/answer/11339703?hl=en
  2. https://www.canva.com/newsletters/templates/
  3. https://www.zendesk.com/sg/blog/customer-feedback-forms/

Article written by

Danny S., Digital Marketing Expert

Artlogo

For the past 9 years Danny has been specialising in helping American and Canadian e-commerce brands blow up with organic and paid traffic. He has worked with hundreds of brands and one of his favorite projects is Artlogo. Artlogo team is super professional in what they do: they produce amazing design and digital products. And the main point is that we do a lot of marketing experiments that help us to bring value to our customers and stay on top of the latest marketing working strategies.

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Fabien Bonabaud
2 reviews  Location CH
17 hours ago
Well designed signatures and good customer service

I didn’t know what to expect but ArtLogo created an inspiring signature logo for my wine business in a fairly short timeframe, and they were very receptive to my change requests too. The customer service is polite and very responsive. I definitely recommend!

Date of Purchase:  February 04, 2025
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Sofie Blanckaert
1 review  Location BE
5 days ago
Perfect service and lovely creators and on time

Artlogo has done a wonderful job designing my signature and inititals for my artbusiness Sofie B. Light Art. As an artist I needed the initials to be printable on a stamp for signing my paintings. The finetuning of the logo was done in 3 attempts as the first design was a bit to overflowing but they got the need for simple, clean and recognisable. My signature logo was perfect after 2 attempts. Good feedback from the Artlogo team at all times. They really implement your feedback. I even asked for a deadline and they made it! The watermarq feature on their site is also a win to use! I highly recommend them! Thank you ARTlogo!

Date of Purchase:  January 29, 2025
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Caroline Jensen
1 review  Location SE
Jan 17, 2025
I found "the one"!

I had a fantastic experience creating my signature logo. The communication was very supportive, and I felt very listened to. They also managed to create a logo that truly felt like "the one", which is kind of magic!? It only took two reviews and then we were home. All in all - super professional and super friendly at the same time. Would really recommend this service to anyone looking for a personal logo.

Date of Purchase:  January 15, 2025
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Daniel Gimmer
2 reviews  Location US
Jan 24, 2025
Top results and friendly support

Very quick response, high quality results, a friendly contact and the chance to adjust the logo to your needs if needed. I am very pleased with how everything came out - thank you kindly!

Date of Purchase:  Jan 22, 2025
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Guy Corl
1 review  Location US
Jan 10, 2025
Unique service, smooth process

I truly appreciate what a unique service Artlogo is providing to those who seek a professional and sleek means to put their work out into the world. The process was easy, price fair, and follow-up outstanding. Do your self a favor and create something that can represent you for many years to come

Date of Purchase:  December 31, 2024
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Mr Jason Tey
1 review  Location SG
Jan 14, 2025
I recommend the artistic expressions of Artlogo!

Artlogo has done a magnificent task in helping to bring out the true essence of Techno-Science Design & Engineering. The Head Calligrapher had been very patient with me during the entire design process.
If you are looking at a logo that communicates artistically, the handwritten signature logos from Artlogo is definitely one that is not be be missed.

Date of Purchase:  January 11, 2025
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Richard de Kock
3 reviews  Location GB
Jan 5, 2025
Excellent service and signature

I had a very good experience. They are highly professional and I got a really great signature out of the process. When I needed amendments made there were challenges at all, they simply made the changes happily to ensure I was absolutely happy!

Date of Purchase:  December 06, 2024
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Elliot Barber
2 reviews  Location GB
Dec 25, 2024
Ordering from Artlogo was the best…

Ordering from Artlogo was the best decision for me and my team. We are a marketing agency of 11 people. We decided to get email signatures for all members. Each member chose their own style and received a unique signature. It was easy to communicate and request a revision (just for a few of the signatures). So, I am happy to recommend Artlogo!

Date of Purchase:  December 20, 2024
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Daniel Holden
17 reviews  Location GB
Jan 10, 2025
Impressed at the ease of use

Impressed at the ease of use with the website and the range of options available. My artwork was produced within the given timescales and was spot on first time.

Date of Purchase:  January 09, 2025
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Ronnie E.
1 review  Location GB
Dec 17, 2024
I’m a travel journalist and now working…

I’m a travel journalist and now working on my own book and just signed a contact with a publishing agency. I dream big and I’m visualizing myself giving autographs lol. I heard of Artlogo from a friend and decided to give it a go. There are professional artists in their team and they do beautiful handwritten signatures in various calligraphy styles. I wanted something short but artsy and they made a fabulous signature autograph for me. I also bought practice sheets and now it feels like this signature has been mine since I was born. Totally worth the price.

Date of Purchase:  December 05, 2024
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Allen K. Mouzon
2 reviews  Location GB
Dec 25, 2024
Recently I purchased a logo with…

Recently I purchased a logo with different add-ons from Artlogo. I personally liked the ordering process, revisions are easy to request. I needed only one minor revision. The result is outstanding and I am using my logo now everywhere. Great job!

Date of Purchase:  December 11, 2024
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Janine Shepard
1 review  Location US
Jan 8, 2025
Very responsive

When I asked for modifications to the signature originally created, Artlogo was very responsive and gave me a signature that looked more like my style. I have already used it!

Date of Purchase:  January 02, 2025
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Harry Apikian
1 review  Location CA
Dec 20, 2024
It enriches the quality of your presentation

This is the second signature logo I get from Artlogo. I use them to watermark my pictures before posting on the net. It makes your work look professional and more valuable.
I have received many compliments about how beautiful my signature looks.

Date of Purchase:  November 13, 2024
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Deborah B.
2 reviews  Location US
Dec 4, 2024
Superior product & service! #BlownAway

I ordered my second logo and Artlogo once again shattered my expectations. Their generosity in time and effort is simply outstanding. Not only do they possess excellent design skills (working with you until you are thrilled with the result), they provide a plethora of files for use in any capacity. I can't imagine a better product or service!

Date of Purchase:  December 02, 2024
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Fabio Komlos
1 review  Location US
Jan 11, 2025
Very good customer service with quick…

Very good customer service with quick responses and revisions in a very timely matter. They created a very elegant signature and I am very happy with the outcome.

Date of Purchase:  January 10, 2025
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Marcel Eisenwinder
1 review  Location DE
Dec 18, 2024
I am completely satisfied

I am completely satisfied, the process went smoothly, a signature exactly as I imagined it and my individual wishes were taken into account. I can only recommend it. Thank you very much again. Until the next order

Date of Purchase:  December 16, 2024
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Ben Wheeler
1 review  Location US
Dec 13, 2024
I recently started my own beauty studio…

I recently started my own beauty studio and needed a logo that stands out. Artlogo made a beautiful logo for me. The first try wasn’t exactly what I needed and they did edits absolutely for free. It also included a custom drawing which I loved soo much. 100% recommend.

Date of Purchase:  December 03, 2024
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Customer
4 reviews  Location GB
Nov 20, 2024
Impressive!

Sometimes it feels like customer service and a personal touch is a dying art in businesses, but not with Artlogo! I have been impressed with their work and customer service since I started using them. They brought my signature logo to life reflecting my brand identity perfectly! Their swift responses and willingness to help with my questions has been standout impressive! Don't hesitate to go to Artlogo, you will be impressed too!

Date of Purchase:  November 19, 2024
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Peter Thorpe
16 reviews  Location AE
Dec 5, 2024
1st class

I was sceptical to order, but took the plunge. I have to say the communication has been great. The signature produced was first class, so much so I'm now going to order several other add ons that they offer. I can not fault the service given to myself

Date of Purchase:  November 28, 2024
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James M. Cordiero
9 reviews  Location US
Updated Dec 19, 2024
ARTLOGO - AMAZING HANDWRITTEN SIGNATURES!!!

Everyone knows that ordering online can sometimes be challenging at best... Sam and Tracy from "Artlogo" have been excellent. They made adjustments three times for me.
I can't thank them enough for their fast responses to every email. It's one of the best companies I've ever dealt with.
Jim
Chatham, MA

Date of Purchase:  December 05, 2024

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