Boost your professional image with our collection of # Gmail templates. Choose from a variety of designs to impress your recipients.
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Gmail Templates: 5 Templates For A Professional Look

As a business owner, sending professional-looking emails to clients and customers is crucial. Consistency in your email communication is key to building trust and credibility. Enter Gmail templates, a simple and efficient tool that can help you create professional-looking emails in no time. In this post, we'll explore 5 Gmail templates to elevate the look & feel of your email communication. So, let's get started!

What Are Gmail Templates?

Gmail templates are pre-made email drafts that can be customized and saved for future use. They can include your company logo, signature, and formatting to create a consistent and professional look for all of your email communication. With Gmail templates, you can save time and ensure that your emails always look polished and on-brand.

What Are The Benefits Of Using Gmail Templates?

Using Gmail templates can bring numerous benefits for business owners, including:

  1. Time-saving: Creating a personalized email from scratch can be time-consuming, especially if you frequently send similar messages. Gmail templates eliminate the need to write the same email repeatedly, saving you time and effort.
  2. Consistency: With Gmail templates, you can ensure that your emails have a consistent tone, format, and message, giving a professional impression to your recipients.
  3. Efficiency: Gmail templates can be created and saved in advance, allowing you to quickly respond to common queries or send standard updates. This helps to streamline your communication process and reduce errors.
  4. Personalization: While templates may seem impersonal, Gmail templates allow you to personalize messages using merge tags, such as adding the recipient's name or business details. This can enhance the relationship with your customers and prospects.
  5. Accessible: Gmail templates can be accessed from any device with internet access, making it easy to send consistent emails on the go.

Overall, Gmail templates are a powerful tool that can help business owners save time, streamline communication, and make a positive impression on clients and customers.

What Are The Best Gmail Templates?

When it comes to selecting the best Gmail templates for a professional look, you need to consider the design and functionality. Here are our top 5 picks:

  1. Basic Newsletter Template

A clean, simple design that is perfect for newsletters and other mass emails. This template features a header image and custom branded colors to make your message stand out.

  1. Meeting Invitation Template

This template is ideal for scheduling business meetings. It includes fields for the date, time, location, and agenda, allowing you to provide all the necessary information in a concise format.

  1. Sales Follow-up Template

This template is perfect for building client relationships and closing deals. It includes personalized merge tags for the recipient's name and business details, making the message feel more personal.

  1. Customer Feedback Template

This template helps you collect feedback from customers in a professional and organized manner. It includes pre-defined questions and rating scales to make it easy for customers to provide feedback.

  1. Product Launch Template

This template is designed to help you promote a new product or service. It includes a customizable header image, product features, and a call-to-action button to encourage customers to take action.

How Do I Create a Gmail Template?

Creating a Gmail template is a simple process that can save you time and effort when sending routine emails. Here are the steps to create a Gmail template:

  1. Open your Gmail account and click on the "Compose" button.
  2. Draft an email that can serve as a template, with a suitable subject line and insert all necessary attachments. It is important to maintain a professional tone throughout the email, while making sure that all required details are included.
  3. After drafting the email, locate the three dots icon situated at the bottom right-hand corner of the compose window. Select "Templates" from the dropdown menu for a more professional approach.
  4. To save changes choose "Save draft as template" and give your template a name.
  5. Click "Compose" and select "Templates" to use a specific template. Use the drop-down menu's "Templates" option to quickly create, change, or delete your templates.

Using Gmail templates can save you valuable time and ensure consistency in your business communications.

Boost your professional image with our collection of # Gmail templates. Choose from a variety of designs to impress your recipients.

What Are The Best Branding Elements For Gmail Templates?

When creating a Gmail template, branding elements are key to creating a professional look. Here are some of the best branding elements to include:

  1. Customized header image with your company logo and branding colors
  2. Consistent font text and formatting
  3. Personalized merge tags for recipient information
  4. Signature with your company name and contact information
  5. Call-to-action buttons that direct recipients to take action, such as registering for an event or purchasing a product. Incorporating these elements into your Gmail templates can help establish a strong brand identity and make a lasting impression on clients and customers.

Is There a Way To Share My Gmail Templates With Others?

Yes, there is a way to share your Gmail templates with others. To share your templates:

  1. Open Gmail and click on the "Settings" icon.
  2. Select "See all settings".
  3. Click on the "Advanced" tab.
  4. Scroll down to "Templates".
  5. Select the template you want to share.
  6. Click on the "Edit" icon.
  7. Click the 3 dots in the top-right corner & choose "Make a copy" from the menu.
  8. Give the copy a new name.
  9. Click on the "Save" button.
  10. Click on the three dots again and select "Share template" from the drop-down menu.
  11. Enter the email addresses of the people you want to share the template with.
  12. Click on the "Send" button.

Recipients can access the shared template in their own Gmail account and use it as needed. Sharing templates can save time and ensure consistency in email communications for businesses.

How Can I Express My Personality In Gmail Templates?

While professionalism is important in business communications, it's also possible to add a touch of personality to your Gmail templates. Here are some ideas:

  1. Use a friendly greeting to reflect your personality, like "Hey there!" or "Greetings from [company]!"
  2. Include a personal anecdote or story that relates to the topic of your email.
  3. Humor's good, but don't offend anyone or sound unprofessional. Keep it simple.
  4. Add a unique signature that includes a quote, a favorite saying, or a fun fact about yourself.

By incorporating these elements, you can create a more engaging and memorable email that reflects your personality and brand.

Can I Create a Gmail Template From An Existing Email Message?

Yes, you can create a Gmail template from an existing email message. First, open the email message that you want to turn into a template. Then, click on the three dots in the top right corner of the email and select “Templates” from the dropdown menu. From there, you can select “Save draft as template” and give it a name. This will save the email message as a template that you can easily access and use for future emails. Using templates can save you time and help ensure consistency in your email communications.


In conclusion, Gmail templates offer a simple and effective way for businesses to streamline their email communications and ensure consistency in messaging. Create, share, and save time! Follow the steps above to easily create and share templates with colleagues and clients. And while professionalism is important, don't be afraid to inject some personality into your templates to make them more engaging and memorable. Keep these tips in mind while creating Gmail templates that reflect your brand, which can aid in building stronger connections with customers.

Final Thoughts

At Artlogo, we are masters of the art of signatures. Our expertise lies in designing unique handwritten signatures, logos, watermarks and much more. If you want to make a lasting impression and leave a personal touch on your business and professional needs, Artlogo is the way to go. Trust us to make your mark a beautiful and unforgettable one.



Article written by

Danny S., Digital Marketing Expert


For the past 9 years Danny has been specialising in helping American and Canadian e-commerce brands blow up with organic and paid traffic. He has worked with hundreds of brands and one of his favorite projects is Artlogo. Artlogo team is super professional in what they do: they produce amazing design and digital products. And the main point is that we do a lot of marketing experiments that help us to bring value to our customers and stay on top of the latest marketing working strategies.

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