How To Edit and Add Signature To Gmail: Step By Step Guide
Main / Blog

How To Edit and Add Signature To Gmail: Step By Step Guide

Are you looking to enhance your email communication skills? Adding a signature to your Gmail account is a crucial step in presenting yourself as a professional. In this easy-to-follow tutorial, we'll show you how to create a signature that includes your contact information, job title, and even links to your social media profiles. With a signature that exudes confidence and authority, you'll be able to make a strong impression on clients, colleagues, and potential employers. 

Why Add a Signature To Gmail?

Adding a signature to your Gmail account is essential for enhancing professionalism and credibility in your email communication. A well-designed signature not only saves you time and effort by automatically including your contact information, but it also helps you make a lasting impression on recipients. By including your name, job title, and even links to your social media profiles, a signature showcases your expertise and establishes a professional image. Whether you're a business professional, freelancer, or entrepreneur, adding a signature to Gmail is a simple yet effective way to elevate your email game and leave a positive impact on those you communicate with.

How To Add Signature To Gmail

Adding a signature to your Gmail account is a simple process. Follow these step-by-step instructions to add a signature to your Gmail:

  1. Open Gmail: Go to the Gmail website and sign in to your account using your email address and password.
  2. Access Settings: Once you are logged in, click on the gear icon located in the top right corner of the Gmail interface. From the drop-down menu, select "Settings".
  3. Navigate to the Signature Section: In the Settings menu, scroll down until you find the "Signature" section. It is usually located towards the middle of the page.
  4. Create Your Signature: In the Signature section, you will see a text box where you can create your signature. You can include your name, job title, contact information, and any other relevant details. You can also format your signature using the formatting options provided.
  5. Customize Your Signature: Use the formatting options to customize the appearance of your signature. You can change the font, size, color, and style to match your personal or brand preferences.
  6. Add Images or Links: If you want to include an image or a link in your signature, you can do so by clicking on the respective icons in the formatting toolbar. You can upload an image from your computer or insert a link to a website or social media profile.
  7. Save Changes: Once you have created and customized your signature, scroll down to the bottom of the page and click on the "Save Changes" button. Your signature will now be added to all outgoing emails from your Gmail account.
  8. Compose a Test Email: To ensure that your signature is working correctly, compose a test email and send it to yourself or a colleague. Check if the signature appears as intended and make any necessary adjustments if needed.

You have successfully added a signature to your Gmail account. Your signature will now be automatically added to all your outgoing emails, giving them a professional and personalized touch.

 

 

Why Can't I Add a Signature To My Gmail?

If you're unable to add a signature to your Gmail account, there could be a few reasons behind it. First, ensure that you are using a supported browser. Gmail works best with modern browsers such as Google Chrome, Mozilla Firefox, Safari, or Microsoft Edge. Additionally, check your Gmail settings to make sure the signature feature is enabled. To do this, click on the gear icon in the top right corner of the Gmail interface, select "Settings," and navigate to the "Signature" section. If you don't see this section, it's possible that your Gmail configuration does not allow for signatures. In such cases, you may need to contact your email administrator or IT department to enable the signature feature for your account. By addressing these potential issues related to the browser, email signature, Gmail settings, and configuration, you should be able to successfully add a signature to your Gmail account.

How To Edit Signature In Gmail

Editing your signature in Gmail is a straightforward process. Follow these step-by-step instructions to edit your signature in Gmail:

  1. Open Gmail: Go to the Gmail website and sign in to your account using your email address and password.
  2. Access Settings: Once you are logged in, click on the gear icon located in the top right corner of the Gmail interface. From the drop-down menu, select "Settings".
  3. Navigate to the Signature Section: In the Settings menu, scroll down until you find the "Signature" section. It is usually located towards the middle of the page.
  4. Edit Your Signature: In the Signature section, you will see a text box containing your current signature. Make the necessary changes to your signature by editing the text, adding or removing information, or formatting the text as desired.
  5. Save Changes: Once you have made the desired edits to your signature, scroll down to the bottom of the page and click on the "Save Changes" button. Your signature will now be updated and applied to all outgoing emails from your Gmail account.

You've successfully made changes to your Gmail signature. All of your outgoing emails will now automatically include your revised signature, which reflects the modifications you made.

How Can I Add Signature On Gmail Mobile App?

  1. Open the Gmail App: Locate and open the Gmail app on your mobile device. Ensure that you are signed in to your Gmail account.
  2. Access the Menu: Tap on the menu icon, usually represented by three horizontal lines, located in the top left corner of the app interface. This will open the side menu.
  3. Go to Settings: Scroll down the side menu and tap on "Settings".
  4. Select Your Account: If you have multiple accounts linked to the Gmail app, select the account for which you want to add a signature.
  5. Tap on "Signature": In the account settings, scroll down until you find the "Signature" option. Tap on it to proceed.
  6. Create Your Signature: In the signature editor, enter the text you want to include in your signature. You can include your name, job title, contact information, or any other relevant details. You can also format the text using the available formatting options.
  7. Save Changes: Once you have created and customized your signature, tap on the "Save" or "Done" button to save your changes.

Enhance professionalism and credibility with a step-by-step guide on how to add signature to gmail. Make a lasting impression on recipients.

Tips On How To Make a Unique and Professional Signature

Keep it Simple and Concise

A clean and uncluttered signature is more visually appealing and easier to read. Include only the necessary information, such as your name, job title, and contact details. Avoid overcrowding your signature with excessive details or unnecessary graphics.

Use Consistent Branding

If you're representing a company or brand, ensure that your signature aligns with the overall branding guidelines. Use the same font, colors, and style as your company's logo or website to maintain a cohesive and professional look.

Include Relevant Contact Information

Make it easy for recipients to get in touch with you by including your email address, phone number, and any other relevant contact details. This allows for seamless communication and demonstrates your accessibility and professionalism.

Add a Professional Profile Picture or Logo

Including a high-quality profile picture or your company's logo can add a personal touch and enhance your professional image. Choose an image that is clear, professional, and aligns with your brand or industry.

Utilize Social Media Links

If you have professional social media profiles that are relevant to your work, consider including links to them in your signature. This allows recipients to connect with you on other platforms and further engage with your professional content.

Test and Update Regularly

After creating your signature, send test emails to yourself or colleagues to ensure that it appears correctly across different devices and email clients. Regularly review and update your signature as needed to reflect any changes in your contact information or branding.

Conclusion

In conclusion, adding a signature to your Gmail account is a simple yet effective way to enhance your professional email communication. By following the step-by-step guide provided, you can easily create a signature that includes your name, job title, contact information, and even personalized branding elements. A well-designed signature not only saves you time but also adds a touch of professionalism and credibility to your emails. Whether you're a business professional, freelancer, or entrepreneur, taking the time to craft a unique and professional signature will leave a lasting impression on your recipients and elevate your email correspondence to new heights.

Final Thoughts

Transform your professional persona with Artlogo's signature design services, where creativity meets refinement. Our talented team specializes in crafting bespoke handwritten signatures, logos, and QR code business cards that perfectly embody your industry and personal identity. Whether you're a freelancer or a corporate professional, our pursuit of excellence guarantees that your signature will leave a remarkable impression and convey professionalism. Embrace the Artlogo advantage and confidently exhibit your individuality with a signature that truly speaks volumes.

Sources

  1. https://www.businessinsider.com/guides/tech/gmail-not-working
  2. https://abmatic.ai/blog/importance-of-clean-uncluttered-design-on-landing-page
  3. https://www.linkedin.com/pulse/why-i-put-my-photo-email-signature-chevannes-emba-mcim-

Article written by

Fabian A., Calligrapher and Designer

Artlogo

Fabian is a savvy and seasoned designer with 11 years of experience in calligraphy, graphic design and lettering. He has worked with a large number of individual and large corporate clients in getting their logos/signature logos and full corporate branding created or improved. He gets my drive from creating products that fully represent each client’s unique personality. To him a logo is not just any random drawing, it’s art that contains each client’s values. His passion is getting our clients the best and most unique design products and seeing their happy feedback.

Get a multipurpose signature logo to represent you

Leave a comment

2700+ Reviews by our Clients

See our 1100+ Reviews on    Trustpilot
Our 1600+ Reviews on    Artlogo

Every person signs a large number of documents, send thousands of emails or active in social media during their lifetime. Artlogo's mission is to create your eye-catching signature that makes You and Your name unqiue and helps you stand out.

4.8 (Excellent)
FB
Fabien Bonabaud
2 reviews  Location CH
17 hours ago
Well designed signatures and good customer service

I didn’t know what to expect but ArtLogo created an inspiring signature logo for my wine business in a fairly short timeframe, and they were very receptive to my change requests too. The customer service is polite and very responsive. I definitely recommend!

Date of Purchase:  February 04, 2025
SB
Sofie Blanckaert
1 review  Location BE
5 days ago
Perfect service and lovely creators and on time

Artlogo has done a wonderful job designing my signature and inititals for my artbusiness Sofie B. Light Art. As an artist I needed the initials to be printable on a stamp for signing my paintings. The finetuning of the logo was done in 3 attempts as the first design was a bit to overflowing but they got the need for simple, clean and recognisable. My signature logo was perfect after 2 attempts. Good feedback from the Artlogo team at all times. They really implement your feedback. I even asked for a deadline and they made it! The watermarq feature on their site is also a win to use! I highly recommend them! Thank you ARTlogo!

Date of Purchase:  January 29, 2025
CJ
Caroline Jensen
1 review  Location SE
Jan 17, 2025
I found "the one"!

I had a fantastic experience creating my signature logo. The communication was very supportive, and I felt very listened to. They also managed to create a logo that truly felt like "the one", which is kind of magic!? It only took two reviews and then we were home. All in all - super professional and super friendly at the same time. Would really recommend this service to anyone looking for a personal logo.

Date of Purchase:  January 15, 2025
DG
Daniel Gimmer
2 reviews  Location US
Jan 24, 2025
Top results and friendly support

Very quick response, high quality results, a friendly contact and the chance to adjust the logo to your needs if needed. I am very pleased with how everything came out - thank you kindly!

Date of Purchase:  Jan 22, 2025
GC
Guy Corl
1 review  Location US
Jan 10, 2025
Unique service, smooth process

I truly appreciate what a unique service Artlogo is providing to those who seek a professional and sleek means to put their work out into the world. The process was easy, price fair, and follow-up outstanding. Do your self a favor and create something that can represent you for many years to come

Date of Purchase:  December 31, 2024
MJ
Mr Jason Tey
1 review  Location SG
Jan 14, 2025
I recommend the artistic expressions of Artlogo!

Artlogo has done a magnificent task in helping to bring out the true essence of Techno-Science Design & Engineering. The Head Calligrapher had been very patient with me during the entire design process.
If you are looking at a logo that communicates artistically, the handwritten signature logos from Artlogo is definitely one that is not be be missed.

Date of Purchase:  January 11, 2025
Rd
Richard de Kock
3 reviews  Location GB
Jan 5, 2025
Excellent service and signature

I had a very good experience. They are highly professional and I got a really great signature out of the process. When I needed amendments made there were challenges at all, they simply made the changes happily to ensure I was absolutely happy!

Date of Purchase:  December 06, 2024
EB
Elliot Barber
2 reviews  Location GB
Dec 25, 2024
Ordering from Artlogo was the best…

Ordering from Artlogo was the best decision for me and my team. We are a marketing agency of 11 people. We decided to get email signatures for all members. Each member chose their own style and received a unique signature. It was easy to communicate and request a revision (just for a few of the signatures). So, I am happy to recommend Artlogo!

Date of Purchase:  December 20, 2024
DH
Daniel Holden
17 reviews  Location GB
Jan 10, 2025
Impressed at the ease of use

Impressed at the ease of use with the website and the range of options available. My artwork was produced within the given timescales and was spot on first time.

Date of Purchase:  January 09, 2025
RE
Ronnie E.
1 review  Location GB
Dec 17, 2024
I’m a travel journalist and now working…

I’m a travel journalist and now working on my own book and just signed a contact with a publishing agency. I dream big and I’m visualizing myself giving autographs lol. I heard of Artlogo from a friend and decided to give it a go. There are professional artists in their team and they do beautiful handwritten signatures in various calligraphy styles. I wanted something short but artsy and they made a fabulous signature autograph for me. I also bought practice sheets and now it feels like this signature has been mine since I was born. Totally worth the price.

Date of Purchase:  December 05, 2024
AK
Allen K. Mouzon
2 reviews  Location GB
Dec 25, 2024
Recently I purchased a logo with…

Recently I purchased a logo with different add-ons from Artlogo. I personally liked the ordering process, revisions are easy to request. I needed only one minor revision. The result is outstanding and I am using my logo now everywhere. Great job!

Date of Purchase:  December 11, 2024
JS
Janine Shepard
1 review  Location US
Jan 8, 2025
Very responsive

When I asked for modifications to the signature originally created, Artlogo was very responsive and gave me a signature that looked more like my style. I have already used it!

Date of Purchase:  January 02, 2025
HA
Harry Apikian
1 review  Location CA
Dec 20, 2024
It enriches the quality of your presentation

This is the second signature logo I get from Artlogo. I use them to watermark my pictures before posting on the net. It makes your work look professional and more valuable.
I have received many compliments about how beautiful my signature looks.

Date of Purchase:  November 13, 2024
DB
Deborah B.
2 reviews  Location US
Dec 4, 2024
Superior product & service! #BlownAway

I ordered my second logo and Artlogo once again shattered my expectations. Their generosity in time and effort is simply outstanding. Not only do they possess excellent design skills (working with you until you are thrilled with the result), they provide a plethora of files for use in any capacity. I can't imagine a better product or service!

Date of Purchase:  December 02, 2024
FK
Fabio Komlos
1 review  Location US
Jan 11, 2025
Very good customer service with quick…

Very good customer service with quick responses and revisions in a very timely matter. They created a very elegant signature and I am very happy with the outcome.

Date of Purchase:  January 10, 2025
ME
Marcel Eisenwinder
1 review  Location DE
Dec 18, 2024
I am completely satisfied

I am completely satisfied, the process went smoothly, a signature exactly as I imagined it and my individual wishes were taken into account. I can only recommend it. Thank you very much again. Until the next order

Date of Purchase:  December 16, 2024
BW
Ben Wheeler
1 review  Location US
Dec 13, 2024
I recently started my own beauty studio…

I recently started my own beauty studio and needed a logo that stands out. Artlogo made a beautiful logo for me. The first try wasn’t exactly what I needed and they did edits absolutely for free. It also included a custom drawing which I loved soo much. 100% recommend.

Date of Purchase:  December 03, 2024
CW
Customer
4 reviews  Location GB
Nov 20, 2024
Impressive!

Sometimes it feels like customer service and a personal touch is a dying art in businesses, but not with Artlogo! I have been impressed with their work and customer service since I started using them. They brought my signature logo to life reflecting my brand identity perfectly! Their swift responses and willingness to help with my questions has been standout impressive! Don't hesitate to go to Artlogo, you will be impressed too!

Date of Purchase:  November 19, 2024
PT
Peter Thorpe
16 reviews  Location AE
Dec 5, 2024
1st class

I was sceptical to order, but took the plunge. I have to say the communication has been great. The signature produced was first class, so much so I'm now going to order several other add ons that they offer. I can not fault the service given to myself

Date of Purchase:  November 28, 2024
JM
James M. Cordiero
9 reviews  Location US
Updated Dec 19, 2024
ARTLOGO - AMAZING HANDWRITTEN SIGNATURES!!!

Everyone knows that ordering online can sometimes be challenging at best... Sam and Tracy from "Artlogo" have been excellent. They made adjustments three times for me.
I can't thank them enough for their fast responses to every email. It's one of the best companies I've ever dealt with.
Jim
Chatham, MA

Date of Purchase:  December 05, 2024

What do our clients say about Artlogo