FAQ - Professional Email Signature Generator, Creator & Maker

What is the best signature for an email?

The best email signature strikes a balance between professionalism and clarity, including your full name, job title, company name, and primary contact details like phone number and email address. It should be concise, visually clean, and consistent with your brand, optionally featuring a signature logo or social media links to enhance recognition without clutter.

Tailor it to your audience - formal for business, slightly creative for casual industries—but keep it consistent and functional across platforms to ensure a polished impression in every email. Add a personalized touch, ensuring your signature stands out while maintaining a professional tone across all correspondence.

What should a personal email signature look like?

A personal email signature should be simple, professional, and reflective of your identity, including your full name and primary contact details like an email address or phone number, if relevant. It should maintain a clean, uncluttered signature design, possibly with a touch of personality through a minimalist logo, a link to a personal website, or a social media handle that suits the context.

For a polished look, ensure the signature is consistent across devices and avoid overloading it with quotes or excessive links, keeping it functional and approachable for personal correspondence, like connecting with friends, family, or professional contacts in a casual setting.

What is an appropriate email signature?

An appropriate email signature is concise, professional, and tailored to the context, including your full name and essential contact details like an email address or phone number. For personal use, it can feature a clean design with optional flair, such as a link to a personal website or social media template, keeping it uncluttered and aligned with your style.

It should avoid excessive elements like lengthy quotes or multiple links, ensuring a polished, approachable look that works across devices and leaves a positive impression in both personal and professional correspondence.

What is the etiquette for email signatures?

Email signature etiquette emphasizes professionalism, brevity, and relevance. Include essential details like your full name and primary contact information (email or phone number), keeping it concise - ideally under five lines. For personal emails, a simple design with optional links to a website or social media is fine, but avoid clutter like inspirational quotes, excessive graphics, or unrelated links that can seem unprofessional or distracting.

Ensure consistency across devices, use a legible font, and tailor the tone to your audience - formal for professional settings, slightly relaxed for personal ones. Exclude sensitive details like home addresses, and regularly update your signature to reflect current roles or contact information, maintaining a polished and respectful impression. For a professional touch, consider using our Email Signature Generator to create a polished, branded signature effortlessly.

What should not be done in an email signature?

When crafting an email signature, avoid overloading it with unnecessary details like extra contact information, outdated promotional banners, or irrelevant links, as this can overwhelm recipients and dilute the message. Also, steer clear of including personal information, such as links to fundraising pages, in professional signature designs, and avoid motivational quotes, which might offend some readers. Limit certifications to relevant and recent ones, and keep the content concise to prevent wrapping issues, especially on mobile devices.

Avoid using custom fonts, as they may not display correctly on all devices, and stick to web-safe options. Do not use bullet points, animated GIFs, or videos, as they can render poorly or not work in all email clients, potentially breaking the signature's appearance. Refrain from making the entire signature an image, as this can trigger spam filters and cause loading issues, and avoid multiple color fonts or large image files that can look messy or slow down emails. Additionally, avoid adding extra flair or too many social media icons, which can distract from the signature’s purpose.

How do you create a professional email signature?

To create a professional email signature, include your full name, job title, and company name. Add your primary contact details such as your phone number and email address. Keep the design clean and uncluttered, using a legible font and consistent branding colors if applicable. Ensure that your signature is consistent across different devices and email clients for a seamless experience.

For a more personalized and distinctive email signature, consider using Artlogo's products and services. We provide custom handwritten signature logos that can be easily integrated into your email signature, enhancing your personal brand and making your correspondence stand out.

How do I create a signature in Outlook?

To create a signature in Outlook, follow these steps depending on your version.  

For Outlook on the web or Outlook.com:  

• Click on the gear icon in the top right corner and select "View all Outlook settings."  
• Go to "Compose and reply" and scroll down to "Email signature."  
• Type your signature and use the formatting options to customize it.  
• Save your signature.

For the desktop application (Outlook for Microsoft 365, Outlook 2021, etc.):  

• Open a new email message.  
• On the Message tab, select Signature > Signatures.  
• Under "Select signature to edit," choose "New" and give your signature a name.  
• Compose your signature in the "Edit signature" box.  
• Click "Save."  

Set your signature as the default for new messages or replies/forwards.

For a more personalized and professional email signature, consider using Artlogo's Email Signature Generator. This tool allows you to create customized email signatures with your unique handwritten signature logo, enhancing your personal brand and ensuring your correspondence stands out. As a first step you can create your handwritten signature with our free signature maker.

What is a good Gmail signature?

A good Gmail signature should be professional and concise, including your full name, job title, company name, phone number, and email address. It should feature a clean design with a legible font, ensuring it’s easy to read and optimized for mobile devices, as many people access emails on their phones. Avoid custom fonts, bullet points, or animated elements that might not render properly across different email clients. Keep the signature free of unnecessary details like excessive links or outdated information to maintain a polished look.

To create a standout signature, consider using our AI Signature Creator. This free tool allows you to design a unique, custom signature logo that mimics natural handwriting, adding a personal and professional touch to your emails. You can generate multiple options until you find the perfect one, ensuring your signature is both distinctive and polished.

Are there email signature generators with templates?

Yes, there are several email signature generators that offer templates to help you create professional and branded email signatures. These tools are designed to save time and ensure consistency across email clients like Gmail, Outlook, and Apple Mail.

One notable example is Artlogos' Email Signature Generator , which provides more than 140 professionally designed templates tailored for various professions and industries. You can customize your signature by adding professional details, uploading a photo or logo, including social media links, and adjusting the design to match your personal or company style, making it a convenient option for both personal and corporate use.

What is the best email signature creator?

The "best" tool depends on your specific requirements, such as ease of use, customization, or branding consistency. Check user reviews and trial versions to find the right fit, and consider factors like pricing and support for your email client.

For a personalized touch, consider Artlogo’s Email Signature Generator. It provides hundreds of templates and custom handwritten logos, making your emails distinctive and professional, with a 4.8 rating from over 3000 reviews.